Welcome to CashFlowTool.com! We applaud you for wanting to take control of your cash flow in your business. Below you will find a number of short tutorials that will help you begin using CashFlowTool.com. These videos help you quickly understand the core features in CashFlowTool.com including the Cash Flow Calendar, the new What-if capability, how to connect your business to QuickBooks and more. Consider this the essential starting kit for anyone who is interested in simple, yet powerful cash flow management.
Invoice & bill payment rules
CashFlowTool uses CashLearn to automatically predict when future invoices will be paid and their amount based on analyzing past transactions. Depending on the nature of your business there maybe times where you want to override the forecasted payment date for an invoice.
Invoice Payment Date Rules are helpful when:
- You want to always exclude a customer or vendor from the cash flow calendar.
- You have setup a recurring payment with your bank and know the exact day the invoice will be paid each time.
- Your customer has a contractual agreement to pay by a specific day.
- You want to view your cash flow forecast assuming the invoice is paid a fixed number of days after the invoice date or on the invoice due date.
- The actual payment date is erratic and you want to view you cash flow calendar assuming the customer pays on-time.
Unpaid Invoice Payment Date Rules allows you to specify how unpaid invoices payment dates should be forecasted. You should use these settings when you want to always exclude a customer or vendor from your cash flow forecast or you have specific knowledge about a customer or vendor and want to override the CashLearn’s predictions.
From the Cash Flow Calendar view, two new tabs are available, Customers or Vendors you will be able to:
- See lists of known customers or vendors based on looking at the last 12 months of transactions.
- Indicates if the customer or vendor should be included in the forecast.
- Set unpaid invoice payment forecasting rule
- View next recurrence date and amount
When checked, the customer or vendor will be included in the cash flow forecast. Uncheck customers or vendors that you want to exclude from the forecast.Forecast mode
Uses CashLearn to automatically predict the payment date
Predicts using rules setting
Average days to pay
Invoice due date
Uses the fixed days after the invoice date. If selected, you can specify the number of days.
Uses the average number of days to pay based on invoiced date.
Uses the actual invoice due date.
The customer and vendor list are generated from the last 12 months of transactions vs. reading the customer and vendor list from QuickBooks. This ensures that all customers or vendors are listed even if the customer or vendor is no longer listed in QuickBooks.
After you save your changes, the rules are automatically applied to the cash flow calendar and used every time you update your finances.