CashFlowTool integrates directly with QuickBooks Desktop allowing you to quickly add a new business and update your financials.
After installing Finagraph Connect, a new icon is added to your system tray. Right click on the system tray icon to:
Watch this 2 minute video to learn how to get started.
Need help installing Finagraph Connect? You can contact us via chat by clicking the chat widge on this page.
To get started, you need to download and install the Finagraph connector using the following steps. Setup only takes a few minutes to complete and only needs to be completed once.
You may recieve a Microsoft Windows Defender message when you run Finagraph Connect Setup.
You can safely install Finagraph Conect by choosing Run Anyway.
An updated version of Finagraph Connect was recently released which automatically triggers Microsoft's Proectected PC warning. The setup program is fully code signed and safe to run on your PC.
The first time you open the company file, you must be logged in as the QuickBooks 'Admin' user. Only the admin can grant permissions to enable 3rd party add-in.
QuickBooks requires you to authorize Finagraph Connect to access to your company file. Select any of the ‘Yes’ options.
Select the checkbox "Allow this application to access personal data such as Social Security Numbers and customer credit card information." This allows CashFlowTool.com to access payroll data.
If you open the company file as standard user, you will not see the prompts to authorize Finagraph Connect. You must open the company file as an 'Admin' user at least once. Note: After the 'Admin' user has authorized Finagraph Connect, other QuickBooks users will see the Finagraph Connect option under the Company menu.
Choose Yes to confirm your choice.
CashFlowTool.com will open using your default browser and show CashFlowTools.com login screen. Enter your user name and password, or select one of the other login methods. If needed, you can choose to Sign Up for a new account too.
The business is automatically added to CashFlowTool.com using information from the company file and your new business will be displayed in the Business Activity Center.
It may take a few seconds for QuickBooks Desktop to connect and upload financial data to CashFlowTool.com. Progress will be shown in the first panel when updating and the date updated once complete.
Once updated, your key business metrics and cash flow calendar will be displayed. If needed, you can edit details about your business by selecting the business settings option from the Business Activity Center.
Use the following method to create a new business in CashFlowTool and sync your financials.System Tray Icon
The financials will be updated, and CashFlowTool.com web page will be opened using your default browser. If the business does not exist in CashFlowTool.com, it will be automatically added.
Each time you open a company file, Finagraph Connect will ask if you want to sync your company file.
You can configure when to be reminded to sync your company file by selecting Reminder Settings.
If you don’t want to be reminded, select the last option. You can always change this setting by right-clicking on the Finagraph Connect system tray icon and selecting Reminder Settings from the content menu.
After Finagraph Connect is installed, each time you open a company file a dialog will appear asking if you want to sync the company file data with CashFlowTool.
When you select yes to sync, here is what happens:
If you have access to QuickBooks Desktop and the company file, you can sync with CashFlowTool.
Typically, the person who is updating your books is the best person to sync the file with CashFlowTool. The person updating your books has access to both QuickBooks and company file. They will also know when new transactions have been entered and the cash flow forecast needs to be updated.
Here are some common scenarios how to use CashFlowTool between the business owner and an accountant.
Only the accountant has access to the company file (off-site accountant)
In this scenario, the business uses an accountant who works off-site and is the only person with access to the company file.
Shared Network Folder
If the business owner and the accountant have access to a shared version of the company file, either the business owner or the account can initiate sync. For example, the company file is stored on shared network folder.
Remote Desktop users (hosted environment)
In this scenario, all QuickBooks Desktop users use Remote Desktop to remote into a QuickBooks Desktop on a server. Since everyone is sharing the same workspace, all users can open the company file and sync with CashFlowTool.
Accountant sends portable file to business owner
In this scenario, both the accountant and the business owner have QuickBooks Desktop installed on their local machines, but the accountant updates the books and regularly sends the business owner a portable version of the company file. It is recommended in this scenario for the accountant who is updating the books to sync with CashFlowTool.
Technically you can restore the portable file and sync with CashFlowTool, but CashFlowTool will detect this as a new company file and create a new business each time.
QuickBooks Multiuser Environment (QuickBooks Database Server)
CashFlowTool works with QuickBooks Desktop in both a single and multi-user environment. In a multi-user environment, QuickBooks Database Server is used to share the company file between multiple people in an organization and keep track of who has the file open.
If the company file is opened in QuickBooks single user mode, syncing may not start. If syncing fails to start, ensure that the company file is not opened by another user in single user mode.
CashFlowTool Account Owner
The person who first creates the business in CashFlowTool is the admin of the business and has permissions to invite other users. For example, if the accountant syncs a company file first, the accountant will be the owner and the business added will be associate their CashFlowTool account. After the account is created, the accountant can invite other users to view the business in CashFlowTool.
The person syncing does not need to be the admin of the CashFlowTool account. For example, a business owner can be the billing party for CashFlowTool and their accountant can be the person who syncs the company file. If this describes your setup, contact support for help.
Q: Where does Finagraph Connect need to be installed?
A: Finagraph Connect needs to be installed on the same computer where QuickBooks Desktop is installed.
Q: Can I update financials from multiple desktop computers opening a company file from a shared location?
A: Yes. You can install Finagraph Connect on multiple machines if needed.
Q: Does QuickBooks Desktop need to be opened in single user mode to sync?
A: No. After Finagraph Connect is installed and you have opened the company file as a QuickBooks Admin user, you can switch back to multi-user mode.
Q: Can another user on my machine update financials?
A: Yes. Finagraph Connect is installed for all users on the machine.
Q: Do you support hosted, and shared environments?
A: Yes. Work with your IT department to install the Finagraph Connect on the server where QuickBooks Desktop is installed.
Q: Can I use QuickBooks Desktop while my company’s financials are being uploaded?
A: No. QuickBooks API blocks user interaction and you may see Windows wait spinner flash from time-to-time. The browser will automatically open once financials are updated.
Q: Can I schedule financial updates to occur automatically?
A: Not yet, this is on our product roadmap. (If you are using QuickBooks Online, you can schedule automatic updates under your business settings.)
Q: Do you support Right Networks?
A: Yes, Right Networks supports 3rd party add-ins under certain plans. Submit a support ticket with Right Networks and ask them to enable CashFlowTool's Finagraph Connect on your account.
Verify Finagraph Connect is enabled in QuickBooks Desktop edit preferences
Manually uninstall previous version of Finagraph Connect
If after updating Finagraph Connect you no longer see Finagraph Connect in the system tray or you keep getting prompted to update to the latest version, please follow these steps. If you need assistance, please contact support via the chat widget below.
Use the following steps to uninstall the existing version of Finagraph Connect and reinstall the newest version:
You can optionally choose to install a QuickBooks Desktop Company menu option that will allow you to sync by accessing a menu option called Finagraph Connect under the Company menu in QuickBooks. Use the following steps to enable the company menu.
The Finagraph Connect add-in safely and securely uploads financial information using bank level data encryption. A secure connection between your computer and our server is established each time financials are updated.
A unique ID is saved in your company file to associate the business with your CashFlowTool.com. Finagraph Connect does not write any financial data to the company file. While updating your financials, read-only operations are performed against the company file.
You can revoke access at any time either by changing QuickBooks Application Integration preferences or uninstalling the Finagraph Connect. Details below.
At any time, you can revoke Finagraph Connect's access to your company file.